PSALA Job Bank

Have an opening you’d like our local legal community to see? Submit the job by completing this form and sending it to Lisa Sterritt

All positions must be eligible for regular membership in the Association of Legal Administrators. Once eligibility requirements have been verified and approved, your posting will be posted to the website. Postings will remain on the website for 60 days.

Members - if you are looking for support personnel or want to post a support personnel position, you can do either by signing up on our HR listserv.

If you are unemployed and would like us to post your contact information in our Job Bank, please send your name, email address and type of position you are looking for to jobs@psala.org.

Posted by: McCullough Hill Leary, PS

Category: Overall Management

Position: Firm Administrator

Posted: August 15, 2017

 

Posted by: Preg O’Donnell & Gillett

Category: Overall Management

Position: Office Administrator/Coordinator

Posted: August 9, 2017

 

Posted by: Williams Kastner

Category: Marketing Management

Position: Marketing and Business Development Manager

Posted: August 3, 2017

 

Posted by: Foster Pepper PLLC

Category: Financial Management

Position: Finance Director

Posted: August 2, 2017

 

Posted by: Brothers Henderson Dussault, P.S.

Category: Overall Management

Position: Firm Administrator

Posted: July 14, 2017

 

Posted by: Davies Pearson, P.C.

Category: Human Resources and Marketing Management

Position: Human Resources and Marketing Manager

Posted: July 12, 2017

 

Posted by: Beresford Booth PLLC

Category: Human Resources, Systems Management, Facilities Management

Position: Firm Administrator

Posted: June 28, 2017

 

Posted by: Perkins Coie LLP

Category: Overall Management

Position: Practice Group Business Manager (3 positions in Seattle, Chicago, and Washington, D.C.)

Posted: May 2, 2017

 

Posted by: Perkins Coie LLP

Category: Financial Management

Position: Director of Financial Planning & Analysis

Posted: April 19, 2017

 

Posted by: Morisset Schlosser Jozwiak & Somerville

Category: Financial Management

Position: Law Firm Administrator and Finance Comptroller

Posted: March 21, 2017

 

 

McCullough Hill Leary, PS

Position: Firm Administrator

Job Summary: Manage Firm operations: human resources; employee benefits; information systems; finance and invoicing; budgeting; banking and vendor relations; malpractice and insurance coverages; conflicts system management; facilities management; marketing.

McCullough Hill Leary, PS is a 13-person firm focusing on real estate, land use and business work.  We represent developers throughout Downtown, South Lake Union, Pioneer Square, Downtown Bellevue and elsewhere in the state of Washington.  Our clients include the Gates Foundation, Expedia, Inc. and Amazon.  We have an active and dedicated group of attorneys of all ages involved in our practice and are looking for an excellent administrator to support this effort on behalf of our clients.

Experience: 

  • Minimum of three years of law firm or small business management experience

Education: 

  • Bachelor's Degree

Qualifications:

  • Familiarity with HR and benefits systems and office accounting

Salary: DOE

To Apply: Contact Jack McCullough:
Address: 701 Fifth Avenue, Suite 6600, Seattle, WA 98104
Phone: 206-812-3377
Fax: 206-812-3399
Email:jack@mhseattle.com


Preg O’Donnell & Gillett

Position: Office Administrator/Coordinator

Job Summary: A well-established insurance defense Seattle law firm of approximately 31 attorneys and 25 staff members is seeking an office coordinator to perform a variety of functions including, but not limited to supervising non-attorney personnel; recruiting, hiring, training, and supervising employees; benefits program coordinator. This position is involved in day to day operations and is a member of the firm’s management team.

Essential Job Duties:

Human Resources:

  • Recruitment, development career growth and retention strategies of quality, diverse and innovative professional support staff
  • Administer firm compensation and benefits (retirement, health benefits, paid time off, payroll, etc.) and interface with outside brokers and vendors
  • Maintain personnel files, and ensure they are complete and accurate
  • Assist management with the development and implementation of personnel policies and procedures; prepare and maintain employee handbook/policies and procedures manual; and interpret and enforce policies and procedures accordingly
  • Coordinating vacation schedules
  • Complete other duties as assigned
  • Manage front desk and office staff/li>
  • Periodic visits to Portland office

Facilities:

  • Interface with firm’s IT vendor/li>
  • Communicating with the Firm’s landlord
  • Office equipment, including furniture copy machines, fax machines, postage and other mail equipment
  • Oversee purchasing office and breakroom supplies, including food and drink items, and miscellaneous equipment
  • Updating firm’s website as needed

Payroll/Financial:

  • Process semi-monthly payroll
  • Assist firm’s financial manager with quarterly reports, labor and industries filing
  • Coordinate firm’s liability insurance

Qualifications:

  • Detail oriented, multi-tasker, energetic
  • Strong problem-solving skills
  • Proactive critical thinking and analytical style
  • Excellent written and verbal communication skills
  • Effective listening skills
  • Ability to maintain the highest levels of integrity and confidentiality
  • Excellent interpersonal skills, with the demonstrated ability to work effectively with individuals at all levels of the organization, to work independently as well as part of a team
  • Patience, composure and flexibility under pressure
  • Proven organizational skills in working under tight deadlines and with competing priorities

To Apply: Please email a cover letter and resume in confidence to Mark O’Donnell (modonnell@pregodonnell.com.)


Williams Kastner

Position: Marketing and Business Development Manager

Job Summary: Provide direction, support and assistance to the Marketing Committee and attorneys for the purpose of retaining and procuring profitable business. Direct all marketing efforts on an individual or firm-wide basis.

Essential Job Duties: 

  • Work with members and associates in developing marketing plans and budgets
  • Design and facilitate annual marketing plan
  • Manage and monitor firm marketing budget
  • Coordinate speaking engagements and publication opportunities
  • Maintain and update website

Experience: 

  • Three to five years of progressively responsible marketing experience with a minimum of two years' management level experience

Education: 

  • Bachelors degree in Business Administration with marketing emphasis or equivalent experience

Qualifications:

  • Excellent oral and written communication skills
  • Strong management skills such as organization, planning, negotiating, problem-solving and decision-making

Salary: DOE

To Apply: Contact Tara Ghannam Binge:
Phone: 206-628-5998
Email:careers@williamskastner.com


Foster Pepper PLLC

Position: Finance Director

Job Summary: Foster Pepper, PLLC, one of the Pacific Northwest’s leading law firms in downtown Seattle, is looking for a finance leader to help guide the firm through the changing legal market. We are seeking a finance professional with vision, and a willingness to engage with legal professionals across the firm to build a sustainable and innovative accounting structure for the organization. Foster Pepper's Finance Director will serve as an important voice in developing and articulating key internal metrics, developing strategies for promoting best practices within the organization, and providing forward thinking, client facing practices.

Essential Job Duties: 

  • Manages the work of Accounting and Finance staff to achieve the firm’s goals within the expected timeframes and quality standards
  • Is a key member of the Administrative Leadership team; responsible for financial modeling for a variety of projects
  • Manages the annual budgeting process for the firm working with Practice Group Leaders and Department Leaders in development of projections
  • Manages the financial reporting and analysis needs of the Executive Committee, Finance Committee, and other special reporting needs as requested
  • Manages the collection activities of the firm including cash flow projections and works with the Risk Manager to minimize collection risk
  • Keeps apprised of legal developments, general business directions, changes in accounting rules and legal industry trends of relevance to the firm financial areas. Proposes changes to firm policies and practices as necessitated or suggested by those developments and trends
  • Works closely with Practice Group and Department Leaders to implement financial and operational programs to enhance profitability of the firm

Qualifications:

  • Ability to perform financial modeling, experience in mergers/acquisitions
  • Broad computer knowledge, skills, and proficiency with Windows Operating System, Word Processing, Spreadsheets (Excel), presentations (PowerPoint), Internet (IE, Chrome, Firefox) and other compatible and related software
  • CMS or comparable Time/Billing and G/L software
  • Billing (DTE or comparable)
  • Develop innovative reporting methods to drive client value and firm profitability
  • Ability to effectively present information and respond to inquiries from all levels of the organization
  • Excellent interpersonal skills
  • Demonstrate ability to collaborate and promote team building
  • Excellent organization skills - setting priorities, initiative, advance planning, and flexibility
  • A commitment to excellent client service
  • Communicate clearly and frequently
  • Ability to observe employee and attorney-client confidentiality
  • Meet deadlines and manage time effectively
  • Make well-reasoned, effective decisions
  • Demonstrate ability to develop appropriate budget and manage budget efficiently and cost- effectively
  • Demonstrate ability to manage and mentor others
  • Accurately provide the information and reports. Complete work on a timely basis
  • Is accessible and responsive; timely return of calls and e-mails
  • Demonstrate strong verbal and written communications skills
  • Adaptability to changing systems, procedures and project requirements

Education/Experience: 

  • Bachelor’s degree or equivalent from four-year college or university and 10+ years in finance and business administration or closely related experience
  • Preferred Master’s degree in finance or business administration
  • CPA certification a plus
  • Legal or professional services organization experience is strongly preferred

Salary: DOE

To Apply: Please click here to complete the online application and attach your resume and a cover letter with salary requirements.

We look forward to hearing from you!

Foster Pepper PLLC is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, ancestry, religion, age, citizenship, sex, marital status, military or veteran status, disability, sexual orientation (heterosexuality, homosexuality, bisexuality or gender expression or identity), political ideology, genetic information, or any other basis prohibited by federal, state or local law.


Brothers Henderson Dussault, P.S.

Position: Firm Administrator

Job Summary: Responsible for managing: the administrative operations of the Firm, including HR Management, evaluating and managing the Firm’s operating and information systems; overseeing the Firm’s finance functions; assisting in the marketing and client development.

Essential Job Duties: 

  • Day-to-day Operations of the firm
  • Financial, HR, Vendor and Facilities Management

Experience: 

  • A minimum of three (3) years of law firm or small business management experience is required

Education: 

  • Bachelors Degree from an accredited institution

Qualifications:

  • Ability to assume responsibility and exercise authority of assigned work
  • Strong communication skills
  • Ability to take initiative and exercise independent judgement
  • Decision making and problem solving skills
  • Change agent

Salary: $75,000 - $90,000 DOE

To Apply: Contact Gil Price:
Address: 2722 Eastlake Ave E, Suite 200 Seattle WA 98102
Phone: 206-324-4300
Email:firmadmin@bhdlaw.com


Davies Pearson, P.C.

Position: Human Resources and Marketing Manager

Job Summary: A well-established Tacoma law firm of approximately 20 attorneys and 20 staff members is seeking an experienced professional in law firm administration, with specific focus on Human Resources management and innovative marketing strategies, to perform a variety of functions including, but not limited to: staff recruitment, relations and retention; policy development and implementation; career development and training; assessment, design and administration of marketing plan.

Essential Responsibilities: 

Human Resources

  • Execute the recruitment, development career growth and retention strategies of quality, diverse and innovative professional support staff
  • Develop and update job descriptions to reflect current duties and expectations
  • Understand firm benefits (retirement, health benefits, paid time off, etc.), and assist in communicate benefit information to staff
  • Assist management with compensation strategies
  • Review and analyze data to identify trends, recommend solutions to improve employee performance, and to enhance the staff experience
  • Maintain personnel files, and ensure they are complete and accurate
  • Gather performance feedback from staff and from attorneys, conduct performance reviews of professional staff, and revise processes as necessary
  • Routinely assess human resources training needs, and conduct 1:1 and/or group sessions as appropriate
  • Provide training for management for efficient and effective strategies in addressing employee issues
  • Assist management with the development and implementation of personnel policies and procedures; prepare and maintain employee handbook/policies and procedures manual; and interpret and enforce policies and procedures accordingly
  • Assist in the preparation of performance improvement plans
  • Assist in the preparation of employee separation communications, and conduct employee exit interviews
  • Complete other duties as assigned

Marketing

  • Build good business relationships with community leaders, service organizations, etc. to promote the firm and advance the firm’s reputation
  • Develop marketing strategies, including pay-per-click campaigns, online lead generation, and personal and community outreach
  • Assess and manage budgetary needs of a marketing plan

Qualifications:

  • Strong business and HR acumen, including strong problem-solving skills
  • Proactive critical thinking and analytical style
  • Excellent written and verbal communication skills with consistent messaging, both internally within the firm and externally in the community
  • Effective listening skills
  • Ability to maintain the highest levels of integrity and confidentiality
  • Excellent interpersonal skills, with the demonstrated ability to work effectively with individuals at all levels of the organization, to work independently as well as part of a team
  • Patience, composure and flexibility under pressure
  • Proven organizational skills in working under tight deadlines and with competing priorities
  • Experience with online marketing and lead generation strategies

To Apply: Please email a cover letter and resume in confidence to davies@dpearson.com.


Beresford Booth PLLC

Position: Firm Administrator

Job Summary: Perform all aspects of employee benefit administration; payroll including calculations of contributions and deductions for medical, dental and other benefits; on boarding of new employees including background checks; assist accountants

Essential Job Duties: 

  • Assist accountants with preparation of tax returns and K-1's
  • Maintain personnel records
  • Annual insurance renewals including malpractice
  • Arrange for temporary staff
  • Organize firm functions
  • Interaction with IT vendor
  • Report to managing partner

Experience: 

  • A minimum of 7 years is required

Education: 

  • Bachelor's degree in appropriate discipline

Salary: Depending on experience

To Apply: Contact David Tingstad:
Address: 145 Third Avenue South, Edmonds, WA 98020
Phone: 425-776-4100
Fax: 425-776-1700
Email:davidt@beresfordlaw.com


Perkins Coie LLP

Position: Practice Group Business Manager (3 positions in Seattle, Chicago, and Washington, D.C.) - Jobs #S20170409a, S20170409b, and S20170409c

Job Summary: This position will manage, implement and/or coordinate a variety of strategic and tactical support for selected firm practice groups as directed by the Senior Practice Group Business Manager. The Practice Group Business Manager will manage initiatives overseen by others as well as plan and develop the content for and participate in practice group conferences, retreats and meetings. This position will also conduct statistical analysis, and develop other proven management tools to research, analyze and improve the profitability and efficiencies of the firm practice groups to which assigned, elevating key issues to the Senior Practice Group Business Manager and Practice Group Chairs.

Essential Job Duties: Primary job responsibilities will be to:

  • Monitor and report on the progress of the practice group business plans on a regular basis
  • Budgeting and financial management: Assist in the preparation of annual operating budgets for the practice group(s) for approval by practice group Chairs; may include staffing levels, billable hours, billing rates, billings, realization, turnover, revenue projections, direct operating and capital expenses and net income
  • Review and analyze the monthly financial reports prepared by the Finance Department as well as other financial tools and identify variances to raise to Senior Practice Group Business Manager
  • Prepare any ad hoc financial analyses requested by the practice group Chair(s)
  • Participate in the development of the practice group business development plan with the Senior Practice Group Business Manager, Chief Marketing Officer, and practice group Chair(s)
  • Support the practice group Chair(s) in implementing the attorney and paralegal professional development plans
  • Coordinate the implementation of best practices in the areas of training, associate development, professional development, mentoring, knowledge management, diversity, workload balancing and work assignment functions
  • Provide standard (or discounted) rates for RFPs and pitches
  • Provide recruiting and orientation support to lateral hires and associates new to the practice group
  • Approve client development and CLE expenditure requests
  • Oversee the maintenance of email and voicemail lists for various groups

Experience: 

  • Experience in or familiarity with law firm operations or professional services environments

Education: 

  • BA Degree or equivalent
  • And/or a minimum of 1-2 years of applicable experience

Qualifications:

  • Solid understanding of the business, finance, personnel, statistics and/or systems disciplines
  • Ability to prioritize and manage multiple complex operations or projects at one time, with continual attention to details and accuracy with numbers
  • Excellent written and oral communication skills
  • Proficient use of MS Office applications

This position requires occasional travel to firm offices to support practice group lawyers and initiatives, and to meet with practice group and sub-group Chair(s), where the practice group and sub-group Chair(s) do not reside in the same office as the practice group business manager.

To Apply: Please apply online:

Job #S20170409a – Seattle, Washington.

Job #S20170409b – Chicago, Illinois.

Job #S20170409c – Washington, D.C..

Perkins Coie LLP is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, genetic information, protected veterans, marital status, sexual orientation, gender identity, disability status or any other category prohibited by local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, social and recreational activities and termination.

For more information about equal employment opportunity, please click here for “EEO Is the Law.” To request a disability accommodation in the application process, please click here. Perkins Coie participates in E-Verify, please view the following links for details in English and Spanish. For information regarding your Right to Work, click here for details in English and Spanish.


Perkins Coie LLP

Position: Director of Financial Planning & Analysis - Job #S20170404 – Seattle, Washington

Job Summary: The Director of Financial Planning will report to the Chief Financial Officer and will be responsible for overseeing and directing the firm's internal financial reporting and analysis function. This is a highly visible role that includes frequent interaction with senior leaders, firm partners and other key internal stakeholders.

Essential Job Duties: As a leader within the Finance team, this role’s overarching responsibilities include:

  • Leadership of Finance efforts in delivering relevant and insightful business analysis that enables effective decision-making and improves the firm’s overall performance
  • Providing perspectives and expertise to maximize financial performance
  • Overseeing the development of reporting packages and financial dashboards
  • Driving change management through process, systems and reporting improvements to provide more transparency and visibility into current and future financial results
  • Managing the Finance department's portion of the attorney compensation processes with the objective of supporting the larger strategy of the firm
  • Providing direction on implementation of industry reporting standards to help drive utilization, revenue, client quality and profit improvement at the firm, practice group, office and attorney level
  • Leading and inspiring a team and actively promoting the mission, vision and values of the organization

Experience: 

  • 10 years of progressively responsible experience in financial management or equivalent
  • Experience in law firm or professional services environment strongly preferred

Education: 

  • Bachelor of Science in Business or Finance
  • MBA degree highly desirable

Qualifications: 

  • Ability to work with all levels of firm management and across administrative groups
  • Ability to build constructive and effective relationships with those inside and outside the organization
  • Proven ability to be focused, incisive, and to connect data analysis with business issues and decisions
  • Thorough understanding of IBM Cognos or similar business intelligence systems
  • Experience with law firm practice management systems (i.e. Elite 3E, Aderant Expert, Rippe Kingston)
  • Advanced Excel and modeling skills, along with a solid understanding of relational databases
  • Ability to communicate and work well with Technology personnel to implement changes and improvements
  • Ability to work in an environment where there are a large number of stakeholders with specific needs and priorities
  • Demonstrated ability to facilitate change management with sensitivity to the Firm’s culture and inclusion of all levels of internal customers
  • Strong knowledge of finance and accounting principles
  • Demonstrated project management skills and proven track record of meeting deadlines while staying within budget constraints

To Apply: Please apply online.

Perkins Coie LLP is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, genetic information, protected veterans, marital status, sexual orientation, gender identity, disability status or any other category prohibited by local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, social and recreational activities and termination.

For more information about equal employment opportunity, please click here for “EEO Is the Law.” To request a disability accommodation in the application process, please click here. Perkins Coie participates in E-Verify, please view the following links for details in English and Spanish. For information regarding your Right to Work, click here for details in English and Spanish.


Morisset Schlosser Jozwiak & Somerville

Position: Law Firm Administrator and Finance Comptroller

About Morisset Schlosser Jozwiak & Somerville:
Morisset Schlosser Jozwiak & Somerville is located near the ferry terminal in Seattle's central business district, and surrounded by a variety of restaurants and food trucks for fun, exciting dining options! We offer competitive compensation along with a comprehensive benefits package. We take pride in our friendly, team-oriented office work atmosphere and look forward to considering you for our current opening. We have five attorneys.

Essential Job Responsibilities: 

  • Accounts payable processing using Juris (accounting software designed for legal and professional service firms)
  • General ledger and bank account reconciliation
  • Maintaining banking relationships
  • Filing of all federal, state and local taxes
  • Preparation of financial statements
  • Updating of depreciation schedules
  • Semi-monthly payroll processing using Benefits Mall
  • Coordination of all payroll reporting and payroll tax processing
  • Tracking and processing of employee benefits payroll deductions
  • Managing our Client Billing Department

Experience: 

  • Minimum of 3 solid years of full-charge bookkeeping experience (preferably in a professional services organization)

Education: 

  • College degree or relevant certification

Qualifications: 

  • Strong accounting, computer and interpersonal skills
  • Intermediate/advanced Excel experience
  • Fast & accurate data entry with 10 key
  • Excellent verbal and written communication skills
  • Ability to multi-task
  • very detail oriented
  • Strong organizational skills
  • A positive attitude

Salary: This is a full time position starting immediately. Salary DOE

To Apply: Please e-mail your cover letter and resume together with a minimum of 3 professional references to: Tom Schlosser, director, t.schlosser@msaj.com
801 2nd Ave., Ste 1115
206-386-5200