PSALA Job Bank

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All positions must be eligible for regular membership in the Association of Legal Administrators. Once eligibility requirements have been verified and approved, your posting will be posted to the website. Postings will remain on the website for 60 days.

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If you are unemployed and would like us to post your contact information in our Job Bank, please send your name, email address and type of position you are looking for to jobs@psala.org.

Posted by: Perkins Coie LLP

Category: Facilities Management

Position: Seattle/HQ Operations Manager

Posted: November 13, 2017

    

Posted by: Cairncross & Hempelmann

Category: Marketing Management

Position: Director of Business Development and Marketing

Posted: October 21, 2017

    

Posted by: Foster Pepper PLLC

Category: Systems Management

Position: Manager of Knowledge Services

Posted: October 16, 2017

    

Posted by: Ogletree Deakins Law Firm

Category: Overall Management

Position: Legal Practice Assistant/Office Administrator

Posted: October 6, 2017

    

Perkins Coie LLP

Position: Seattle/HQ Operations Manager - Job #S20171107 – Seattle, Washington

Job Summary: The Seattle/HQ Operations Manager is responsible for managing and supervising all office support functions for the Seattle and Seattle-based HQ offices including reception, facilities, Sidebar Café, conference center, and office services provided by Ricoh. They will oversee and coordinate the work of contractors and vendors relating to the maintenance and repair of office areas, equipment, furniture. The candidate will be the relationship manager with building management and Seattle operations and facilities vendors. In addition, this position will support the lease administration function of the firmwide real estate portfolio.

Essential Job Duties:Primary job responsibilities include

  • Management of Seattle operations staff, including hiring, firing, performance reviews, and general supervision
  • Direct and manage guest services, including management of iVisitor, receiving/responding to feedback regarding security systems/processes and conference center functions, regular meetings with the security team, facilities and the DoA regarding security
  • Manage onsite operations and hospitality vendor relationships and primary contact for building management
  • Manage oversight of facilities department, including offices assignments, configuration, and work with the Director of Administration regarding furniture purchases
  • Prepare budget including build-up and expenses for machine leases, rent, operational costs, café operations, and department headcount
  • Ensure proper training and integration of staff, instructing them in office services methods and techniques, law firm operations and other skills pertinent to their area of assignment
  • Partner with the procurement team to purchase and/or lease of office equipment, furniture, office supplies and outside support services
  • Assist in administration of firmwide lease management by reviewing contracts, internal proposals, permit applications and leases in conjunction with attorney review
  • Liaise with the Firm’s Office Leadership to ensure that all projects are developed and managed to meet scheduled and quality standards
  • Advise and provide project management support for all firm offices related to space planning, proposal review, office renovations and moves and other facilities related needs
  • Provide firmwide resources related to real estate processes

Experience:

  • Over seven years of progressive and increasing responsibility in a law firm or other professional services organization, including experience in support services, human resources and/or finance or accounting functions
  • Management or supervisory experience required
  • Experience with real estate project management or coordination strongly preferred
  • Supervisory experience, directing the workflow of subordinate employees is a plus

Education: Bachelor's degree or equivalent required

Qualifications: The ideal candidate will possess:

  • A solid understanding of the support staff operations of a professional services office
  • The ability to identify and analyze problems, and to recommend and implement solutions under strict time constraints
  • The ability to express self effectively, both orally and in writing
  • The ability to establish effective and constructive working relationships with other departments, attorneys, clients, staff and vendors
  • A proven ability counseling employees, demonstrating confidentiality and resourcefulness
  • Basic skills in MS Office applications, especially Excel and Word
  • The ability to perform basic statistical analysis and general accounting
  • Staff training and development skills are a plus
  • A basic understanding of our major practice areas and their unique support needs is also a plus
  • Must be able to work beyond normal business hours, as needed

Salary: DOE

To Apply: Please apply online at https://www.perkinscoie.com/en/about-us/careers/professional-staff/job-listings/seattle-hq-operations-manager-job-s20171107-seattle-wa.html

Perkins Coie LLP is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, genetic information, protected veterans, marital status, sexual orientation, gender identity, disability status or any other category prohibited by local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, social and recreational activities and termination.

For more information about equal employment opportunity, please click here for “EEO Is the Law.” To request a disability accommodation in the application process, please click here. Perkins Coie participates in E-Verify, please view the following links for details in English and Spanish. For information regarding your Right to Work, click here for details in English and Spanish.


Cairncross & Hempelmann

Position: Director of Business Development and Marketing

Job Summary: Cairncross & Hempelmann, a 40-attorney law firm located in downtown Seattle, is seeking an experienced Director of Business Development and Marketing to strengthen the firm’s business development culture and oversee strategy and execution of the firm’s marketing efforts.

Essential Job Duties:

  • Strengthen the firm’s business development culture
  • Oversee strategy and execution of the firm’s marketing efforts

Experience:

  • At least 5 years of business development and marketing experience at a law firm or other professional services firm

Qualifications: Key characteristics for success in this position include:

  • Tenacity and follow-through
  • Interest in collaborating with others
  • Self-motivation with a proactive, positive demeanor

Salary: DOE

To Apply: Contact Human Resources Manager at Cairncross & Hempelmann
Address: 524 2nd Ave., Suite 500, Seattle, WA 98104
Phone: 206-254-4474
Email: careers@cairncross.com.


Foster Pepper PLLC

Position: Manager of Knowledge Services

Job Summary: Foster Pepper is looking for an innovative knowledge management professional to provide leadership and assist in the development of a knowledge management program for the benefit of our practice groups and clients. This position is in the Research Center and reports to Laura Johannesen, Director of Practice Support & eDiscovery Services. It is a fulltime, 8:30 am to 5:00 pm, exempt position.

Essential Job Duties: The primary role for this position will involve direct work with practice group leaders, firm attorneys and other legal professionals to:

  • Establish internal and external practice resources to ensure the firm maintains its competitive advantage in key practice areas
  • Promote resources and training to establish industry leadership among existing practice groups
  • Develop practice resources for new practice and industry areas
In addition, this position will work closely with the Director of Information Technology and the Director of Innovation to ensure technology resources are meeting the information needs of the firm. 

Further duties include:
  • Management of the Research Center with particular focus on strategic vendor relations and tactical management
  • Workflow management and team performance
  • Direct strategies to promote effective use of department services
  • Inventory control initiatives
  • Financial analysis
  • Backup research services

Experience:

  • 5+ years’ experience in a law firm environment
  • 3+ years of expert-level knowledge of law library management

Education: 

  • B.A. required
  • Master’s Degree in Library Science preferred
  • J.D. preferred

Qualifications: 

  • Must understand the role of technology in law firm practice support environment and be qualified to develop and implement technology and workflow solutions to support this function
  • Strong understanding of knowledge management trends, principles, technologies and best practices as they relate to law firms with demonstrated knowledge of the range of technologies available to effectively deliver knowledge services
  • Strong interpersonal skills including professionalism, customer service, accountability, collaboration and team management
  • Familiarity with traditional and modern training and communication methods, tools and techniques, and ability to present complex information to a variety of skill levels and user functions.  This includes the ability to explain technology in non-technology terms.
  • Exceptional project and change management skills, including management of multiple deadlines, accuracy, organization, and excellent communication (both written and verbal), including presentations to a variety of audiences varying in size and experience.  Conflict management skills required to advance projects forward and implement change.
  • Advanced analytical, research and technical skills, including the ability to monitor rapidly-changing practice support trends and advancements in industry and practice specific databases and web technologies, develop proofs of concept, and perform detailed financial analysis and ROIs.  Problem solving skills are also required with an advanced proficiency in Microsoft Office Suite.
  • Both research and communication skills must encompass the ability to (i) synthesize and contextualize large amounts of information for communication and/or presentation; and (ii) produce detailed supporting documentation, as requested.
  • Leadership/management skills governed by a solid work ethic and integrity
  • Strong initiative that includes the ability to network and keep current with new developments, master new technologies and adapt to change

To Apply: Please apply online at www.foster.com/careers/positions/manager-of-knowledge-services.


Ogletree Deakins Law Firm

Position: Legal Practice Assistant/Office Administrator

Job Summary: 

The Practice Assistant/Office Administrator along with the Managing Shareholder, is responsible for the business administration of the local office, including all support functions and non-attorney staff coordination.  This position will manage most of the operations of the assigned office, including human resources, financial planning and controls, marketing and event planning, facilities, information systems, and other tasks.  On a day-to-day basis, this individual also works under the direction of attorneys and paralegals to which the practice assistant is assigned.   In that capacity, under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment.  This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned.

Essential Job Duties:

Human Resources - Under the direction of Firm HR Director:

  • Communicate and enforce policies and procedures
  • Conduct interviews and assist with selection of staff employees
  • Initiate new employee intake process (including offer letters), employee status change requests, and exiting employee process
  • Conduct New Hire orientation and training
  • Coordinate Employee Benefits issues with Firm HR
  • Coordinate annual staff evaluations
  • Identify performance issues and notify Managing Shareholder and/or Firm HR
  • Champion positive work environment and staff motivation
  • Make recommendations regarding utilization and workloads of practice assistants and office staff to meet office needs; coordinate staff time off; review and approve timesheets

Financial Management and Budgeting

  • Assist with preparation and monitoring of office budget
  • Review and approve invoices and expenses for the office
  • Build and maintain vendor relationships: negotiation of rates; prompt approval and processing of payments; resolution of billing discrepancies; oversight of office supplies and services being provided
  • Responsible for administration of the office checking account, firm credit card, and attorney trust account

Marketing and Event Planning

  • Work closely with the Managing Shareholder to plan and coordinate local marketing events including briefings, roundtables and seminars
  • Assist shareholders with enhancing the firm’s visibility and image in the local market and throughout the firm

Facilities

  • Issue building identification and office keys
  • Maintain personnel directory
  • Act as safety coordinator and train employees on emergency procedures
  • In collaboration with REPM, act as liaison between firm and landlord regarding facilities projects, maintenance requests, or issues
  • In collaboration with REPM, participate in lease renewal negotiations, space planning and design for office relocations
  • Oversee records storage and management
  • Provide updates for office business continuity disaster recovery plan as needed and ensure emergency notification system contact information is current

Telecommunications

  • Administer voice mail system
  • Train employees on telephone system
  • Initiate and maintain communication between firm and telephone vendors

Computer Systems

  • Oversee all technology within office
  • Act as liaison between HelpDesk and office regarding technology issues
  • Coordinate technology upgrades and maintenance with Administrative Office, IT department, consultants and vendors

Management, Committees, and Meetings

  • Identify issues and implement approved solutions under the direction and guidance of the Managing Shareholder
  • May participate in selected Attorney or Shareholder meetings
  • Chair Staff meetings
  • Plan office social functions
  • Manage special projects as assigned by Managing Shareholder
  • Attend Office Administrators Forum

Experience:

  • 4+ years of experience as a practice assistant or legal secretary.
  • Degree preferred.
  • Candidates must have proven experience supervising others
  • Knowledge of legal terminology, legal documents and legal processes.
  • Proficient in all Microsoft applications, including, but not limited to Word, Excel, PowerPoint, Outlook, Document Management System, time entry, e-filing, expense and billing systems, and database software.
  • Accurate typing is required with a speed of at least 70 words per minute.
  • Ability to operate all common office equipment: such as, multi-line phone, calculator, cell phone, copier, fax, scanner, audio visual equipment.
  • Ability and willingness to work additional hours in order to meet office goals is essential.

Education: 

  • College degree is preferred.

To Apply: Whitney Dickey

.  If you have any questions about this opportunity or want to follow up on your application, please reach out to Whitney Dickey at: whitney.dickey@ogletree.com with “SEATTLE OFFICE ADMINISTRATOR” in the subject line